Productivity Hacks

Productivity Hacks brought to you by SOURCED

sourced laguna beach productivity hacks

Whether you’re working from home in your sweatpants or in a dedicated office space, we’ve all had those moments, days or even weeks when the struggle to focus is real!

No matter what type of industry or position you’re in, we all have calls to make, meetings to host, places to be, multiple project deadlines, and an email inbox that rarely (if ever) gets to that 0 unread point. So when time is money and it's time to focus, how can we stay focused to maximize our productivity & work efficiently?

I asked this question to the SOURCED community where #radpeoplework, and received a motherload of valuable tips and tools to set your work days up for success.

Here are some of our favorite Productivity Hacks from the SOURCED. crew:

Turn the Notifications Off!

Yeah, limiting distractions can be easier said than done- but did you know that every distraction can cost you 30 minutes!? (according to The Muse). So when you need to get in the zone, that means shutting off anything that can take you off track - even if just for a minute.

Here are some ways to help stop common distractions:

1. Turn on a daily social media limit via the “screen time” application on your phone

2. Delete social media apps off your phone completely until your work is done

3. Turn off all notifications or silence your phone so you won’t be distracted by texts from friends

4. Place your phone completely out of sight - if you can’t completely shut your phone off during the work day, placing it out of sight will help keep interruptions out of sight but allow you to still hear it if it starts ringing

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Embrace a Tidy Space

When you walk through SOURCED and notice the blank desk spaces, open shelving and organizing containers - know this set-up is not just for the cute decor, it’s to create a productive place to work!

Here’s what we recommend to create a productive work space:


1. Keep your desk space tidy & decluttered - with less objects in your surroundings you’re less likely to get distracted!

2. Add some inspiring energy to your workspace with some plants, a nice view or decor that represents your creativity and personality! Just make sure it doesn’t add clutter.

3. If you’re like me and have not been able to create this kind of space at your main desk, then move to your favorite coworking space or cafe, and don’t leave until you’ve finished all the work you need to get done!

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Work that Work Schedule

If you have the freedom to control your schedule, it’s easy to just not have a set schedule then. However, for the team at SOURCED, we’ve found that we are most productive when we actually do set a standard routine or set time batches - at least for the days when we need to stay productive.


Here’s how you can set a schedule:


1. Start work at the same time everyday

2. Schedule blocks by the hour or even by the day to focus on a specific project or set of tasks.

3. Put these time blocks on your calendar! Unless it’s on your calendar, it's basically imagery.

productivity hacks by sourced collective

Give it a break!
To keep your full focus and energy, you need to take dedicated (aka. planned) breaks throughout the day. Reaching burnout or fatigue is not going to help you stay productive.

This is how we break up our days at SOURCED:

  1. Take a walk

  2. Eat! Don’t work through your lunch or snack breaks, instead use this time to shut off for a bit

  3. Dance party!

  4. Journaling

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Truth: As you can see, we all work a little bit differently and it may take some trial and error to see what productivity hacks will work best for you - so the next time you’re unable to focus, give one of our SOURCED hacks a try and get back in your productivity groove!


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Written by Nicole Prybula.

Nicole is a Corporate Event Producer that loves turning a standard business meeting into an impactful brand experience that attendees fall in love with. If Nicole isn't soaking up inspiration working with her co-workers at Sourced, it's because she's traveling and working from a cafe on the other side of the world. Find her online at www.cultivatedexperiences.com and follow her adventures on Instagram at @cultivatedexperiences

3 FREE Tools Every Event Planner Needs by Cultivated Experiences

I’ve spent the last 6 years working in the corporate events world, and in that time have produced 100+ events worldwide. Over the years, I’ve tried out tons of different tools forced upon us by upper-management to try to improve team communications and “make our jobs easier.''


It wasn’t until I left the 9-5 corporate america world and launched my own online agency offering corporate event planning and design services, that I learned how important and valuable these tools can actually be to establish systems and processes that will enable you work more efficiently! Now I can’t live without my favorite tools!


After launching Cultivated Experiences one year ago, I started from scratch to find the best tools for planning events, in order to give me back the time to be more creative and focus on the overarching role of running the business.

So from the beginning planning stages to the execution, I’m excited to share 3 FREE and useful tools that any Event Planner can start using today to cultivate the most dreamy and flawless events.

Cultivated Experiences

1. Peerspace Finding the right event venue can make or break your event.

The venue defines the entire ambiance, flow, aesthetic, and budget of your event. Not to mention it’ll also be the backdrop of literally every event photo.

That’s why one of my goals during every venue search is to find the most unique event spaces that will excite attendees and add a wow factor to the event. Peerspace has been the best tool for finding such spaces!

Peerspace is basically Airbnb, but instead of houses it is a marketplace of event spaces available for rent by the hour.

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With thousands of listings, Peerspace has venues to fit any type of event, whether corporate or social, with a search tool that makes it easy to filter by attendee size, price, location and more to help narrow down your search.

After you’ve narrowed down your search, each listing includes photos of the space, reviews, and listed amenities up front, so you can easily evaluate and know right away if the venue can work or not.

What I love most is the ability to message the host and communicate directly within the app! This is great to help cut down on emails (god knows we all get enough of those), and keeps all of your communications in one spot to easily go back and reference as needed.

Peerspace Orange County

Between the concise listings, unique spaces and easy communications - Peerspace has saved me so much time during my venue hunts.

To see what I’m talking about, check out Sourced’s listing on Peerspace here.

Talk about a dreamy space!

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2. Asana

Most of the time, event planning feels just like project management.

Between each event are multiple tasks, vendors and teams to collaborate with, and deadlines that MUST be met in order to meet the ultimate deadline - the day of the event.

So for any event planner, an efficient project management tool is essential.

There are a ton of different project management tools out there, and I’ve dabbled with a few, but my favorite by far has been Asana.


Asana makes it easy to organize, sort and manage all of your project timelines by creating workflows and the ability to list each project task with a deadline. Best of all, you can set automatic reminder notifications for any deadline to make sure it is never missed.

Asana for event planners

In addition, by adding other team members or a client to a project, you can assign out tasks, as well as comment on them within the project timeline to keep communications concise and in one place.

asana for event planners

So whether checking by the day, week or project, Asana makes it easy to view all of your current to-dos while making sure you stay caught up on your deadlines.

3. Canva
From crafting event invitations, sponsorship kits, social media graphics, and speaker biographies to entire conference booklets, Canva, an online graphic creating platform, has been a life saver for producing beautiful designs and graphics.

canva for event planners


The beauty of Canva is the thousands of templates and design ideas that you can easily use and customize for your event assets.

Whether you choose to use a template or want to start from scratch, Canva makes it easy to create or edit any graphic within the tool, and then easily download to various print ready formats.

So if you don’t have the budget to hire a real designer, hire Canva.

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In summary, what I’ve learned when planning any type of event is you need first, a great space that will inspire your audience and enable them to connect to the event’s key takeaways and messaging. You also have to stay organized to keep up on deadlines, move from project to project, and even re-create the success from a past event more seamlessly. Last, you have to understand marketing, messaging and design, and be able to create unique assets that represent the brand and attract people to attend the event.